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Questions and answers

• How do you verify plot locations and supplier evidence when source data is incomplete, conflicting, or uses different formats?

  Asked by SaaS Browser · November 2, 2026

  Answered by Pieter Zeeman from Prisma Timber · November 2, 2026

  Hi,

  Thank you for your question. We do not try to work around missing data, the system simply will not continue without it.

  1. Required fields block progress.
  Every dossier has mandatory fields: product and species, quantity, country of production, felling period, supplier, geolocation and the required documents. If one is missing, you can not move to the next step or submit the due diligence statement. Nothing is guessed or filled in.

  2. Validation checks that it is the right data.
  A filled-in field is not enough. For example, our portal checks among others that:
  a. coordinates are valid and a plot over 4 ha is a polygon, not a single point,
  b. the geometry is readable, whatever file format it came in (GeoJSON, KML, WKT, CSV),
  c. the country matches the plot’s location,
  d. documents are the type and content required for that country and are still valid.

  3. Independent cross-checks.
  Plots are checked against three different satellite services and additional references. This combination gives a proper view on possible deforestation, legallity issues or FPIC concerns. If a check can’t be completed, the result is “not measured”, never “OK”.

  4. Review by a specialist.
  One of our compliance specialists reviews the dossier before it can proceed. They check that everything above matches and that the chain from forest to destination is coherent and traceable.

  The result is a dossier that can’t be submitted until it is complete, consistent and checked. The operator remains responsible for the statement itself.

• Audit-Ready
  Always ready for inspections and audits with complete, accurate records.
• Quick Setup
  Start using the system in days, with no complex IT projects needed.
• EUDR Compliance
  Surely meet the EU Deforestation Regulation rules without stress.
• Partner Sharing
  Share important information with your partners easily in one platform.
• Easy Data Upload
  Upload your data from your existing ERP system or create new entries simply.
• Data Centralization
  All your data is saved and connected in one system, no more scattered files.
• Timber Traceability
  Manage the history of your timber from forest to shelf easily and fully traceable.
• Manual Work Reduction
  Less manual work since data is checked automatically and uploaded easily.
• Automatic Documentation
  The system automatically creates reports needed for compliance.
• Supply Chain Management
  Handle stock, create sales orders, and get new stock smoothly.

• Quick set up
  Up and running in minutes; not lengthy IT project
• Human in the loop
  Human verfication backed with +20 years of experience of each DDS you maek
• Multiple sattelite analyses
  Not one but three sattelite services used to verify your plot
• From the trade, for the trade
  Comming from the industry we understand your problem, our solution follows your workflow seamless.

• Timber agents
  Instant visibility into the compliance pipeline without being the dossier owner. Easily verify information and retrieve DDS data to include in your customer communications — answering client inquiries instantly without having to check back with the mill every single time.
• Export &logistical hubs
  Ensure the compliance dossier travels automatically with the goods. By linking the digital DDS data directly to the physical shipment, you prevent border delays or cargo detention.
• Timber traders &importers
  Your compliance control tower. The system automatically determines your exact legal status per transaction. From stressed document collector to strategic risk manager.
• Sawmills &primary processors
  The mass balance module merges multiple raw inputs into one finished product while retaining full compliance history. Certified claims always add up, side streams always traceable.
• Secondary producers & manufacturers
  A bird's-eye view of all your wood sources. Products fully EUDRready for the retail market or large-scale construction projects
• Forest managers & harvesting companies
  Seamless integration of field data, harvest plots, and boundaries into your central system. Automatic GPS-to-WKT conversion for TRACES. A clear dashboard showing exactly which permits are needed — before the first tree is felled.