Consignloop The owner has verified their profile information displayed on this page.

Questions and answers

• How does Consignloop handle a return or refund after a consignor has already been paid, including updating their balance and inventory?

  Asked by SaaS Browser · November 2, 2026

  Answered by Dominic Rivard from Consignloop · November 2, 2026

  Returns are handled as a void of the original sale, and the consignor's payout status decides what happens to the money.

  The reversal itself. On the Sales page you click the undo arrow on that sale, enter a reason and your initials, and void it. Consignloop never deletes a sale: it stays on the books struck through, with the reason and who authorised it, and it is excluded from revenue, reports, statements and balances from that moment. The item goes straight back to Available with the same item number and barcode, so the original tag still scans. If you take payments through Square, a refund at the Square register does all of this on its own, signed "SQ".

  If the consignor has not been paid yet, their balance simply drops by their share of that sale, and that is the end of it.

  If they have already been paid, their balance goes below zero by that share, and the Consignors page shows it as, say, "$12.00 overpaid". You do not have to chase anyone: their next sales fill that gap first, and they only reappear on the Payouts page once they are owed money again. If the consignor hands the money back instead, you correct the original payout in Payment History (again with a reason and initials) and the balance returns to zero. Either way the statement shows the sale, the void and the payout, so the consignor can follow exactly what happened.

  A partial refund (a price adjustment rather than a return) is handled by voiding the sale and recording it again at the new amount, so the split is recalculated on what the customer actually paid.

  Nothing in this touches your inventory count or the consignor's share rate; one void, one record, and the ledger balances itself.

  More on the software here: https://www.consignloop.com/guides/

• POS Sync
  Automatically sync with Square POS
• Bulk Upload
  Add many items at once during inventory intake with easy bulk upload features.
• Consignor Portals
  Allow consignors to log in to see their sold items, remaining inventory, and what they are owed.
• Payouts & Balances
  See exactly how much each consignor is owed and pay them by cash, check, PayPal, e-transfer, or store credit.
• Consignor Management
  Manage each consignor with their own commission rate, which updates automatically.
• Statements & Reports
  Print statements for consignors, generate sales and inventory reports, and export data easily.
• Automatic Sales Splits
  Record sales quickly, and automatically calculate each consignor's share based on their rate.
• Inventory & Price Tags
  Track items by brand, size, condition, and price, with alerts for 90-day expiry and options to print barcode tags.

• POS Sync
  All transactions on Square are automatically synced
• Inventory control
  control all inventory movements
• Consignor management
  consignor balance, payouts, intake, etc

• Store admin
  Manage your whole store
• Store staff
  Manage inventory, consignors, check out, intake, etc.