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Screenshots

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Details

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GatheroniX Main Features

• White-Label Branding
  Agencies put their own logo on all outgoing emails to hotels and attendees. Their clients see the agency's brand, not ours.
• Hotel No-Login Portal
  Hotels receive a secure link to confirm, reject, or flag a fee for each modification request. No accounts, no passwords, no phone calls.
• AI Proposal Comparison
  Extracts rates, terms, and cancellation policies from hotel PDFs and emails, then displays offers side by side so agencies stop living in spreadsheets.
• Full Booking Lifecycle
  Covers hotel sourcing, RFP distribution, proposal comparison, contract review, attendee management, and post-booking modifications in one workspace.
• Built for TMCs and DMCs
  Designed for travel and destination management companies running 20 to 50 group bookings a year with 10 to 100+ attendees per group.
• Zero Hidden Commissions
  Flat subscription plus a transparent service fee on net booking value. The agency's markup is theirs. Hotels see the price they quoted.
• AI Contract Risk Flagging
  Compares the final contract against the accepted proposal and flags hidden fees, changed terms, and aggressive attrition clauses with plain-English explanations.
• Configurable Approval Rules
  Agencies set which changes auto-forward to hotels and which pause for manual review. One-time setup, then the system handles routing.
• Attendee Self-Service Portal
  Attendees receive a no-login link to confirm attendance, submit preferences, and request changes. Every update syncs to the agency dashboard in real time.
• Automated Modification Engine
  Routes attendee changes through configurable approval rules, batches updates to hotels on a timed schedule, and handles deadline tracking without manual follow-up.

GatheroniX Benefits

• Kill the Spreadsheet
  One attendee dashboard replaces the rooming list spreadsheet, the email thread tracking changes, and the calendar reminders for hotel deadlines.
• Protect Your Margins
  AI flags aggressive contract clauses, attrition penalties, and hidden fees before you sign. You catch problems in minutes instead of missing them entirely.
• Get Your Evenings Back
  Approval rules handle routine changes without your involvement. You only see the exceptions you chose to review.
• Look Professional to Clients
  White-label branding puts your agency's logo on every email to hotels and attendees. Your clients see your brand, not a third-party tool.
• Stop Chasing Hotels by Email
  Modification requests go to hotels automatically on a timed batch. Hotels respond through a portal. No forwarded emails, no phone follow-ups.
• Transparent Costs From Day One
  No back-end hotel commissions. Your markup stays yours. Hotels see their quoted rate. Your clients see your rate. Nobody gets surprised.
• Know Where Every Booking Stands
  Real-time status tracking across all attendees, all modifications, and all hotel responses. Nothing falls through the cracks at 5pm on a Friday.

Who should use GatheroniX?

• Admin
  Configures approval rules, markup, and financial routing. Sees net hotel rates alongside marked-up client rates. Full control over every booking and team member.
• Hotel
  Receives email notifications with a secure no-login link to confirm, reject, or flag fees for each modification request. No training or onboarding needed.
• Attendee
  Receives a no-login portal link to confirm attendance, submit preferences, and request changes. No app download, no account creation required.
• Specialist
  Manages attendee rosters, monitors modification requests, and handles day-to-day booking operations. Access is configurable per booking or per module.

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