BetterCYA

Subcontractor Management Software

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This extensive subcontractor payment management system facilitates accurate tracking, verification, and reporting of subcontractor payments and exposure, helping contractors ensure compliance with insurance, workers' compensation, and legal requirements. Its main features include centralized record organization, secure document submission via mobile-friendly links, automatic validation of payment dates against certificate records, and the generation of detailed review-ready packets that highlight discrepancies, exposure, and payment status. Designed for construction, contracting, and project management professionals, it addresses challenges related to subcontractor record verification, exposure management, legal compliance, and audit preparedness, streamlining workflow and reducing administrative risk.

BetterCYA can be found in Subcontractor Management Software categories.

The most similar products to BetterCYA are:

RentEase Verified profile Promoted → TradeGuard Verified profile → Onetrace → SimplySub Verified profile → Corfix →

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Details

BetterCYA Main Features

• Payment Check
  It compares each subcontractor payment with the certificate record on the payment date to find any issues.
• Record System
  The system is made for contractors who pay subcontractors and keeps track of workers' compensation, liability, W-9, and agreements.
• Sample Packet
  You can view a sample packet to see how your records will look.
• Ledger Building
  The system builds a ledger using your subcontractor list, payment history, and existing records.
• Record Assembly
  Records, exceptions, and source documents are put together into a review-ready packet.
• Payment Checking
  Every payment is checked by date against the certificate records for accuracy.
• Organized Records
  BetterCYA keeps your records organized and makes it easy to review your subcontractors.
• Packet Generation
  You can generate reports, payment lists, exception schedules, and document bundles from one place.
• Record Submission
  Subcontractors can send documents securely by text without needing to download an app or create an account.
• Limited Time Links
  Upload links for subcontractors expire after seven days for security.
• No Accounts Needed
  Subcontractors do not need to create accounts to submit their records.
• No Double Counting
  Payments are only counted once to avoid errors.
• Visibility of Gaps
  All missing or mismatched information remains visible for review.
• Policy Year Tracking
  The system tracks your records for the policy year 2025–26 and checks them against your records.
• Subcontractor Status
  It shows if a subcontractor is paid, exposed, or missing information.
• Attached Source Files
  Every source file stays attached to the record for easy tracking.
• One System, Three Steps
  There is one simple system with three steps: build ledger, submit records, generate report.
• Missing Periods Conversion
  Missing payment periods are turned into dollar amounts to show the total exposure.
• Certificate Record Matching
  Payments are matched with certificate record dates, read precisely including cents.
• Subcontractor Record Control
  It shows what records are on file and what is exposed for each subcontractor.
• Handling Outside Date Payments
  Payments outside recorded certificate dates are marked as incomplete periods.

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Technologies Used

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