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Proposal & Contract Management

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This AI-powered hotel sourcing platform automates the creation, sending, and comparison of professional hotel Requests for Proposals (RFPs) for small and medium-sized European event planners, significantly reducing time, effort, and costs associated with hotel procurement. Its main features include AI-generated tailored RFP documents, a curated European hotel database with response tracking, side-by-side proposal comparison with automated scoring, real-time dashboards, and detailed annual spend reports, all designed to streamline event planning processes for those organizing 2-10 events per year. It addresses common challenges such as lengthy email exchanges, inconsistent proposal formats, and high-priced enterprise tools, providing an affordable, user-friendly solution suited for event planners, office managers, and administrative staff within small to medium enterprises in.

Easy RFP can be found in Proposal & Contract Management categories.

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Easy RFP Main Features

• Easy to Use
  No training needed, just fill out a simple form to start creating hotel requests immediately.
• Time Saving
  It saves hours of work by automating emailing, formatting, and comparing hotel proposals.
• Event Dashboard
  A main screen shows all your events, proposals, and hotel responses in one place.
• AI-Powered Tools
  The SaaS uses Artificial Intelligence to create requests, score proposals, and suggest the best hotels.
• Proposal Scoring
  AI reads each hotel proposal and gives it a score based on value and how well it matches your needs.
• Reports and Data
  The SaaS provides reports about your spending, savings, and event history to help with budgeting.
• Automated Process
  You only need to describe your event once, then the AI creates the request and finds hotels for you.
• Built for EU SMEs
  The SaaS is made specifically for small businesses in Europe, with a large list of hotels across many countries.
• Easy RFP Platform
  It is a software that helps small and medium event planners find and compare hotels in Europe easily.
• Affordable Pricing
  Plans start from €32 per month, much cheaper than many other hotel sourcing tools.
• Comparison Reports
  You can see all proposals side-by-side and compare costs and features easily.
• My Events Workspace
  Each event gets its own page with progress, deadlines, and status to help you stay organized.
• Quick Hotel Proposals
  It can make and send hotel requests and get proposals in less than 24 hours.
• Create New RFP Quickly
  Make a new hotel request in three easy steps: describe your event, AI reviews, and then send to hotels.
• Side-by-Side Comparison
  You can compare hotel proposals in one easy table, showing prices, amenities, and policies at a glance.

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