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Payroll Management Software

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This extensive platform streamlines the operational management of in-home care agencies by integrating scheduling, billing, payroll, care plan documentation, and client receivables tracking into a centralized digital system, eliminating reliance on spreadsheets and paper records. It offers key features such as automated caregiver scheduling, electronic timesheets, invoicing, payroll export, care plan management, internal messaging, digital clock-in/out, shift task tracking, split billing for private pay and insurance clients, role-based access controls, automated notifications, and compliance with HIPAA regulations, making it ideal for in-home care providers seeking to improve efficiency, reduce manual administrative tasks, ensure regulatory compliance, and improve communication with caregivers and clients.

Care Assistant Pro can be found in Payroll Management Software categories.

The most similar products to Care Assistant Pro are:

LatePoint Promoted → TagCare → CareLineLive → AxisCare → OnCare →

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Details

Care Assistant Pro Main Features

• Billing
  Track billable hours, generate invoices, and manage payments for private pay and insurance clients.
• Compliance
  The SaaS helps you meet HIPAA rules to keep client information safe and secure.
• Scheduling
  Create and manage caregiver schedules with ease, including recurring shifts and real-time clock-ins.
• Split Billing
  Bill one client for both private pay and insurance coverage without manual calculations.
• Payroll Reports
  Export detailed payroll reports that show hours worked, overtime, and holiday pay without manual work.
• Digital Clock-In
  Caregivers can clock in and out using their phones, with records of every shift’s start and end times.
• Role-Based Access
  Control what caregivers and admins can see and do based on their roles to keep information secure.
• Internal Messaging
  Communicate directly with caregivers through the platform, avoiding personal phone messages.
• Shift Task Tracking
  Automatically assign and track completion of tasks from each client's care plans during shifts.
• Care Plan Management
  Write and keep track of care plans tailored for in-home care services.
• Receivables Tracking
  See what has been invoiced, paid, and what is still owed to keep your finances clear.
• Automated Notifications
  Send automatic SMS and email alerts to caregivers so they stay better without manual messages.

Care Assistant Pro Benefits

• No setup fees or long-term contracts
  Start for free, upgrade when you grow, cancel anytime. No onboarding fees, no annual commitments.
• HIPAA compliant with full audit logging
  Built as a HIPAA Business Associate with encrypted data storage, audit trails, and a signed BAA with our cloud infrastructure provider.
• GPS-verified caregiver clock-in and clock-out
  Caregivers verify their location when starting and ending shifts, supporting EVV requirements and ensuring accurate visit documentation.
• Customizable care plans with ADL/IADL tracking
  Build detailed care plans covering activities of daily living and instrumental activities with specific guidance for each client's needs.
• Recurring shift scheduling with series management
  Set up repeating schedules once and manage the entire series. Edit one shift or all future shifts in a series with a single action.
• Built specifically for non-medical home care agencies
  No bloated features for hospitals, skilled nursing, or clinical settings. Every feature is designed around the workflows of agencies providing personal care, companionship, and home support services.
• Mobile-friendly interface for caregivers in the field
  Caregivers can view schedules, clock in/out, and review care plan tasks from their phone's browser with no app download required.
• All-in-one scheduling, billing, and care plan management
  Replace spreadsheets, paper timesheets, and disconnected tools with a single platform that handles your core operations.
• Free tier for agencies with up to 3 clients, no time limit
  Get fully set up and operational before you spend a dollar. All features included, no restrictions, no trial expiration.
• Client and caregiver rate management with flexible rate types
  Support hourly, per-visit, and other rate structures for both client billing and caregiver pay, with rates tied directly to shift records.

Who should use Care Assistant Pro?

• Caregivers
  View assigned schedules, clock in and out with GPS verification, review client care plans and shift tasks from any mobile device.
• Billing Staff
  Generate invoices based on completed shifts, manage client and caregiver rate structures, and track billing across multiple payers.
• Agency Administrators
  Manage day-to-day operations including shift assignments, invoice generation, care plan updates, and caregiver coordination.
• Home Care Agency Owners
  Full visibility into agency operations including scheduling, billing, caregiver performance, and client care plans from a single dashboard.
• Scheduling Coordinators
  Create and manage individual or recurring shifts, assign caregivers to clients, and handle schedule changes across the agency.

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